Nomination Instructions
Coordinator Guide
Nomination Instructions
Spring Semester
International Summer Session
Fall Semester
Dates
March 4 - June 21
July 11 - August 9, 2024
September 1 - December 21
Nomination/Application Period
August 1 - October 30
February 1 - April 30
STEP 1 - REVIEW our Factsheet
Review
Review the Factsheet and Eligibility Criteria.
Step 2 - Review General Changes/Notices for 2024
Non-OECD Nationalities
Financial Statement required in the following amounts (in the student's name or their parent's name) following the length of the desired exchange:
4 months : more than 6,800,000 KRW
6 months: more than 10,200,000 KRW
10 months : more than 17,000,000 KRW
12 months : more than 20,000,000 KRW
* Please note that OECD countries may be asked to submit additional financial documents as well. Students will be notified with further information regarding financial documents during the application period.
AND
The Ministry of Justice now requires that all non-OECD nationality bearing students must submit a Certificate of Current Enrollment that is APOSTILLED. For countries that are not members of the Hague Convention, the documents must be verified/notarized by the local Korean Embassy/Consulate.
Chinese Citizens
Chinese citizens must also submit a Certificate of Enrollment that has been verified by the Chinese Education Ministry - (www.chsi.com.cn / www.cdgdc.edu.cn).
STEP 3 - NomiNATE STUDENTS
Nominations
Nominate your students through the HUFS Online Portal: https://wis.hufs.ac.kr/src08/jsp/fexchange/index.html
First time?
Please read our Online Nomination System Guideline's Portal Instructions.
Enter the information (names, dates of birth, gender, and email addresses) of nominated student(s).
An email containing students' ID and password will be sent to all nominated students privately by email.
*Please be careful when inputting students’ birth dates as those will be used as passwords for students’ online applications.
Please enter email addresses in two steps: [email name] @ [email identifier]. This is a somewhat old way of collecting email address information in Korea and we know it is not common elsewhere. However, if you combine them as is customary elsewhere, students will not get an automatically generated email with directions and login information.
If your university doesn't appear on the online portal, this is likely because you are a relatively new partner and have not sent students to us before. Please contact us so we can activate your account.
In certain cases, your university may have two accounts: one for a bilateral agreement, and one for CONASEP.
CONASEP accounts will always begin with CO-XXXXXXX.
No slots available?
Please reach send us an email at exchange@hufs.ac.kr so we can assist you.
STEP 4 - Have STUDENTS APPLY
Student Applications
HUFS Online Portal: https://wis.hufs.ac.kr/src08/jsp/fexchange/index.html
Students must complete their online applications by October 30 / April 30 using the login ID and PW (PW: birthdate in YYYYMMDD format) generated by our online application system.
Send them our Student Application Tutorial Video
STEP 5 - Have students Submit Requred DOCUMENTS
Google Form Document Submission
Demo Video
Google Forms will be used to collect important information from students in addition to other application documents. Please review our video tutorial where we demonstrate what this process looks like.
If students cannot make a Google Account easily (e.g., students in China), please have them fill out this form but skip the document submission portion - these can be emailed to us separately at exchange@hufs.ac.kr.
STEP 6 - Receive AdmissioNs/Visa Package
Processing
We review and process all complete applications, and send out accepted students' admissions packets by email and/or paper mail:
- Spring Entry
Process documents and dorm applications by the end of October.
Process admissions packets (visa documents) by end of November (and through December).
Send out admissions packets by email
- Fall Entry
Process documents and dorm applications by the end of April.
Process admissions packets (visa documents) by end of May (and through June).
Send out admissions packets by email