Nomination Instructions

Coordinator Guide

Nomination Instructions

2025 Spring Semester

2025 International Summer Session

2025 Fall Semester

Dates

March 3 - June 20, 2025

July 10 - August 8, 2025

https://summer.hufs.ac.kr/

September 1 - December 19

Nomination

/Application Period

August 1 - October 30, 2024

February 1 - April 30, 2025

STEP 1 - REVIEW our Factsheet

Review

Review the Factsheet and Eligibility Criteria.

Step 2 - Review General Changes/Notices from 2024

Non-OECD Nationalities

Financial Statement required in the following amounts (in the student's name or their parent's name) following the length of the desired exchange:

4 months : more than 5,000,000 KRW,
6 months: more than 7,500,000 KRW,
10 months : more than 12,500,000 KRW
12 months : more than 15,000,000 KRW

* Please note that OECD countries may be asked to submit additional financial documents as well. Students will be notified with further information regarding financial documents during the application period.

AND

The Ministry of Justice now requires that all non-OECD nationality bearing students must submit a Certificate of Current Enrollment that is APOSTILLED. For countries that are not members of the Hague Convention, the documents must be verified/notarized by the local Korean Embassy/Consulate.

Chinese Citizens

Chinese citizens must also submit an Apostille document AND Certificate of Enrollment that has been verified by the Chinese Education Ministry - (www.chsi.com.cn / www.cdgdc.edu.cn).

STEP 3 - NomiNATE STUDENTS

Nominations

Nominate your students through the HUFS Online Portal: https://wis.hufs.ac.kr/src08/jsp/fexchange/index.html

First time?

Please read our Online Nomination System Guideline's Portal Instructions.

- Enter the information (names, dates of birth, gender, and email addresses) of nominated student(s).
- An email containing students' ID and password will be sent to all nominated students privately by email.
  - - *Please be careful when inputting students’ birth dates as those will be used as passwords for students’ online applications.
    - Please enter email addresses in two steps: [email name] @ [email identifier]. This is a somewhat old way of collecting email address information in Korea and we know it is not common elsewhere. However, if you combine them as is customary elsewhere, students will not get an automatically generated email with directions and login information.
- If your university doesn't appear on the online portal, this is likely because you are a relatively new partner and have not sent students to us before. Please contact us so we can activate your account.
  - - In certain cases, your university may have two accounts: one for a bilateral agreement, and one for CONASEP.
    - CONASEP accounts will always begin with CO-XXXXXXX.

No slots available?

Please reach send us an email at exchange@hufs.ac.kr so we can assist you.

STEP 4 - Have STUDENTS APPLY

Student Applications

HUFS Online Portal: https://wis.hufs.ac.kr/src08/jsp/fexchange/index.html

Students must complete their online applications by October 30 / April 30 using the login ID and PW (PW: birthdate in YYYYMMDD format) generated by our online application system.

- Send them our Student Application Tutorial Video
- HUFS Exchange Program Application Tutorial

STEP 5 - Have students Submit Requred DOCUMENTS

Google Form Document Submission

Demo Video

- English
- Korean

Google Forms will be used to collect important information from students in addition to other application documents. Please review our video tutorial where we demonstrate what this process looks like.

If students cannot make a Google Account easily (e.g., students in China), please have them fill out this form but skip the document submission portion - these can be emailed to us separately at exchange@hufs.ac.kr.

STEP 6 - Receive AdmissioNs/Visa Package

Processing

We review and process all complete applications, and send out accepted students' admissions packets by email and/or paper mail:

- - Spring Entry
    - Process documents and dorm applications by the end of October.
    - Process admissions packets (visa documents) by end of November (and through December).
    - Send out admissions packets by email
  - Fall Entry
    - Process documents and dorm applications by the end of April.
    - Process admissions packets (visa documents) by end of May (and through June).
    - Send out admissions packets by email

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Nomination Instructions

Coordinator Guide